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VAS Privacy Notice:
Sheffield Healthy Holidays
Who we are Sheffield Healthy Holidays
(SHH) is part of the Holiday Activities and Food (HAF) programme funded by the
Department for Education (DfE) and is co-ordinated in Sheffield by Voluntary
Action Sheffield (VAS). For the purpose of data protection legislation, the DfE
and VAS are both data controllers of personal data collected about you and your
child. The DfE have a separate privacy notice which below and at www.sheffieldhealthyholidays.org.uk/privacydfe
How we will use your
information
Your SHH local provider
collects and uses personal information in order to run the holiday activities
and food programme. Data is also collected to provide information about which
groups of people are accessing the services in order to determine if we are
reaching those most in need.
Personal information collected
by your SHH local provider about you and your child is passed to your local
Healthy Holiday Hub and VAS. Where activities and food are provided directly by the local Healthy
Holiday Hub, the information will be passed directly to VAS. The data will then
be summarised.
The summarised information
itself does not contain any personal data from which you or your child can be
identified. The summarised information is then securely shared by VAS with the
DfE in order for them to understand the uptake of holiday activities and food
provision in your area and how public money has been spent to help improve provision.
This enables analysis of the
longer-term benefits of participating in holiday activities and food projects.
The nature of your personal
data being used
The personal data collected by
your SHH provider will include
•
a minimum of
personal data to identify attendance numbers (this might include for example
name, address, date of birth and school attended to identify the number of
unique attendees)
•
self-declaration
of Special Education Needs
•
self-declaration
of Free School Meals entitlement
•
ethnicity and
gender (this will be anonymised and used to inform future projects in
Sheffield)
•
an e-mail address
if you are happy to be contacted for evaluation purposes and receive further information
about the SHH programme.
When the data is summarised by VAS,
names and other identifiers are removed to prevent identification of
individuals from the summarised information.
Why our use of your personal data is lawful
In order for the use of the
personal data to be lawful, it needs to meet one (or more) conditions in the
data protection legislation.
The legal basis for VAS and DfE
processing the personal data is Article 6(1)(e) of the General Data Protection
Regulation (GDPR) where “processing is necessary for the performance of a task
carried out in the public interest or in the exercise of official authority
vested in the [data] controller”.
The processing of special
category data is necessary for the purpose of identifying or keeping under
review the existence or absence of equality of opportunity or treatment between
persons as permitted under Article 9(2)(j) of the GDPR. This is with a view to
enabling such equality to be promoted or maintained and is carried out with
appropriate safeguards for the rights and freedoms of data subjects.
How long your personal data will
be kept
Your personal data will only be
retained as long as necessary in order to run the Sheffield Healthy Holiday scheme
and to supply DfE with the necessary summarised information. When your personal
data has been securely destroyed by the local providers, Healthy Holiday Hubs
and VAS, VAS and DfE will retain the remaining non personal data for research
and analysis purposes.
Your data protection rights
Under certain circumstances,
you have the right:
•
to ask us for
access to information about you that we hold
•
to have your
personal data rectified, if it is inaccurate or incomplete
•
to request the
deletion or removal of personal data where there is no compelling reason for
its continued processing
•
to restrict our
processing of your personal data (i.e. permitting its storage but no further
processing)
•
to object to
direct marketing (including profiling) and processing for the purposes of
scientific/historical research and statistics
•
not to be subject
to decisions based purely on automated processing where it produces a legal or
similarly significant effect on you
If you need to contact DfE
regarding any of the above, please do so at:
[email protected]. If you need to contact VAS, please do so at: [email protected].
Further information about your
data protection rights appears on the Information Commissioner’s website at:
https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/.
Last updated
We may need to update this
privacy notice periodically so we recommend that you revisit this information
from time to time. This version was last updated on 9 September 2020.
Contact Info:
If you have any questions about
how your personal information will be used, please contact us at [email protected]
or [email protected]. To contact the DfE's Data Protection Officer (DPO)
please contact us via gov.uk (https://www.gov.uk/contact-dfe) and mark it for
the attention of the 'DPO'.
Who we are
The Holiday Activities and Food (HAF) programme is funded by the Department for Education (DfE). For the purpose of data protection legislation, the DfE is a data controller of personal data collected about your child.
How we will use your information
Your HAF provider collects and uses the minimum of personal information necessary in order to run the holiday club.
Personal information collected by your holiday club provider about your child is then summarised.
The summarised information itself does not contain any personal data from which your child can be identified.
The summarised information is then securely shared by your HAF provider’s co-ordinator with the DfE in order for them to understand the uptake of holiday clubs in your area and how public money has been spent to help improve holiday clubs.
This enables analysis of the longer-term benefits of participating in holiday clubs.
The nature of your personal data being used
The personal data collected by your holiday club provider will include
When the data is summarised by the HAF provider, names and other identifiers are removed to prevent identification of individuals from the summarised information.
Why our use of your personal data is lawful
In order for DfE use of the personal data to be lawful, it needs to meet one (or more) conditions in the data protection legislation.
The legal basis for DfE processing the personal data is Article 6(1)(e) of the General Data Protection Regulation (GDPR) where “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the [data] controller”.
The processing of special category data is necessary for the purpose of identifying or keeping under review the existence or absence of equality of opportunity or treatment between persons as permitted under Article 9(2)(j) of the GDPR. This is with a view to enabling such equality to be promoted or maintained and is carried out with appropriate safeguards for the rights and freedoms of data subjects.
How long will DfE keep your personal data
Your personal data will only be retained as long as necessary in order to run the Holiday Club and to supply DfE with the necessary summarised information. When your personal data has been securely destroyed by the holiday club provider, DfE will retain the remaining non personal data for research and analysis purposes.
Your data protection rights
Under certain circumstances, you have the right:
If you need to contact DfE regarding any of the above, please do so at: [email protected]
Further information about your data protection rights appears on the Information Commissioner’s website at:
https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/
Last updated
We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 8 June 2020.
Contact Info:
If you have any questions about how your personal information will be used, please contact us at [email protected] To contact the DfE’s Data Protection Officer (DPO) please contact us via gov.uk (https://www.gov.uk/contact-dfe) and mark it for the attention of the ‘DPO’.
Remember: play safe, stay
safe… Make sure you talk to a
trusted adult about what you are planning, where you will be and who is going.
Always keep each other safe out and about. Keep
two metres apart, wash your hands often and try not to touch your face. Have
fun!
Sheffield Healthy Holidays is funded
by DfE under the Holiday Activities and Food Programme for summer 2020.
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